Why “we're too busy” is a sign your fund administration firm needs workflow orchestration now (2026)

Ever told yourself you'll fix your operational problems once things settle down work-wise?

You're not alone. Most corporate and fund administrators recognise they need better systems. But right now, you're drowning in manual work, client demands are non-stop, and your team is firefighting from the moment they log on until they leave for the day.

Which means you're too busy to do anything about it.

But being too busy to implement orchestration is like being too sick to see a doctor. The overwhelm you're experiencing isn't a reason to delay – it's the problem orchestration solves.

How manual processes trap you in a cycle you can't escape

Manual processes don't just slow you down. They trap you.

Being “too busy” to update your systems costs you in ways you might not realise:"

The capacity cost

Manual processes keep your team so busy updating spreadsheets and chasing status updates you can't take on new clients without hiring. And since every new client brings more busywork, it’s impossible to scale profitably.

The quality cost

Overwhelmed teams make mistakes. Emails get missed, spreadsheets don’t get updated, and deadlines slip through the cracks.

And when the ball gets dropped, it can be hard to even track down where things went wrong. Which makes it impossible to put safeguards in place – and leaves your team making the same mistakes again and again.

The stakes are high. A 2025 survey of 120+ private markets professionals by Qashqade and Wagtails found that 65% of private markets professionals cited “uncomfortable conversations with clients” as a potential consequence of errors, while 61% worried about losing internal credibility and 54% about triggering compliance issues.

This leaves your team in constant firefighting mode. No matter how hard they work, they only ever seem to tread water.

The real-time visibility cost

When work lives across emails, spreadsheets, and multiple systems, you're managing your operation blind.

You can't balance your client work across teams or spot bottlenecks before they’re causing problems. And you definitely can't give clients the real-time updates they’ve come to expect from their fund manager.

“One of the pain points of every fund administrator is everybody has siloed platforms that don't talk to each other,” as Kiran Sinharoy, Managing Director at Vistra, told us.

This creates real, constant anxiety. 75% of private markets professionals say job pressure has significantly impacted their personal lives, with 45% struggling to switch off outside work hours. 20% have even seriously considered leaving the industry altogether because of it.

The competition cost

Your competitors aren't waiting. Firms like Vistra and TMF Group have already implemented orchestration. They're onboarding clients faster, delivering work with fewer errors, and scaling without needing to double their headcount.

Meanwhile, 45% of private markets professionals say they're now ready to use specialist automated tools wherever possible – and nearly one in five cite underinvestment in technology as a reason they can't switch off.

Every month you wait because you're “too busy,” firms who’ve embraced orchestration are pulling further ahead. And the clients you could have won are going to them instead.

How to get orchestration right (even when you're “too busy”)

Step 1: Realise you’re never going to “have time”

If you’re always “too busy”, you don’t have a people problem. You’ve got a process problem.

And if you’re waiting for a quiet period to overhaul your processes, then your team will still be buried in busywork next month. And the month after.

The irony here is that you can be up and running with a modern no-code orchestration platform in weeks.

"The beauty of Enate is you can plug, play, and deploy it in 6-8 weeks,” Kiran Sinharoy told us about her experience rolling our platform out across Vistra.

Start the orchestration process today and you can transform your processes – and your margins – by next quarter.

Step 2: Get the timing right

Even though you can orchestrate your operations a lot faster than most people realise, you still need to pick the right time to take on the project.

Of course, there’s never going to be a perfect time to overhaul the way your business works. But some windows that work well are:

• In between major client onboardings
• Right after the quarter-end/year-end peak
• When key team members are available (so, not when the CTO is on their summer holiday)
• When you don’t have any other major change initiatives going on

Step 3: Get the right vendor support

The right vendor makes process orchestration easy, even when you're stretched thin.

Look for a platform that offers:

• Consulting-led implementation. Someone working alongside your team throughout the whole implementation, not saying "here's the software, good luck"
• A phased approach. Don't orchestrate everything on day one. Start with a single high-value workflow as a proof of concept, then expand.
• Templates for fund administration workflows. Pre-built templates cut the effort your team needs to invest into the project dramatically.
• Implementation that doesn't consume your team. Part-time involvement is enough. They keep serving clients while the experts build a new system.
• No risky "big bang" cutover. New workflows should run alongside current processes until you're 100% confident in them.
• Support throughout and beyond. Implementation support shouldn’t stop at go-live.

How Enate makes implementation work even when you're 'too busy'

If you're overwhelmed with manual work, that's a sign you need orchestration urgently. Your team will keep firefighting until you give them the tools to work differently.

And that’s where Enate comes in.

Enate lets you keep serving clients while our team builds new workflows alongside your current operations. That means zero disruption to your client work – your team works the way they always have until the new system is ready.

Our pre-built fund administration workflow templates mean you won’t have to build your processes from scratch, either. Instead, you’ll be configuring proven workflows that other fund administrators are already using successfully.

You’ll be up and running with Enate in weeks – and seeing a return on your investment in months.

Just ask Vistra. They deployed Enate in 6-8 weeks while managing thousands of clients across more than 45 jurisdictions. Within nine months, they hit 500% ROI and cut operational costs by 15%. They also expanded from 100 users to 500, with plans to reach 2,500 this year.

That happened because they recognised being "too busy" was the problem, not a reason to delay the solution.

Book a demo or check Enate eligibility to see how corporate and fund administrators who were "too busy" got Enate up and running in 6-8 weeks.